A truly unforgettable wedding is never the result of one person’s effort. It’s a collaboration — a carefully chosen team of professionals, each contributing their expertise, energy, and artistry to bring your day to life.
But for many couples, navigating supplier relationships is unfamiliar territory. So how do you build a team you can trust? And once you’ve found them, how do you ensure everything runs smoothly?
Let’s take a gentleman’s approach to getting it right.
How to build relationships with wedding planners and suppliers
Start with clarity, not charm.
The best relationships are built on mutual understanding — of expectations, timelines, and responsibilities.
Be open about what matters to you, and listen for how they work best.
You’re not just hiring skill — you’re partnering with someone for one of the most meaningful days of your life.
That calls for both professionalism and personality.
A few signs of a great supplier:
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They communicate clearly and in good time
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They listen carefully to your needs, rather than pushing their own style
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They show genuine enthusiasm for your wedding (not just the business)
If you have a planner or host, let them help guide the process — they’ve likely worked with many of these professionals before, and can steer you toward people who suit your style and values.
Do you give gifts or tips to wedding suppliers?
It’s not expected in the UK in the same way it is in some countries — but gestures of appreciation are always welcome.
If a supplier has gone above and beyond, a handwritten note, small gift, or kind testimonial goes a long way. Some couples choose to offer a gratuity — particularly to photographers, makeup artists, or on-the-day staff — but it’s entirely optional.
The most valuable “tip” of all? A glowing review, a referral, or a mention in your social media or blog — these are worth their weight in gold.
How do you follow up with a wedding supplier?
Follow-up is a mark of elegance — and professionalism.
If a supplier has sent a proposal or request and you haven’t responded yet, it’s never too late. A quick note saying, “Thank you — we’re still considering options and will be in touch soon,” is far better than silence.
And after the wedding? Send a thank you. Share your favourite photos. Let them know how their work contributed to your day. It takes just a few moments, but it builds a relationship that could be valuable for years to come — especially if you’re planning future events, anniversaries, or recommending them to friends.
A trustworthy wedding team isn’t found — it’s built. Through thoughtful communication, mutual respect, and a shared focus on creating something beautiful. Choose well, treat them kindly, and you’ll not only have a smoother planning experience — you’ll have a team cheering for you every step of the way.